Township Support

Township Annual Financial Reports

Instructions: Complete two copies of each report. Submit one to County Auditor, retain one for Township files.

Township Budget Form

To be prepared prior to or at the annual township meeting. Final action to approve the budget and levy must come from the Township Board.

Instructions: Prepare Schedule C Form first, then Schedule B, then the Certificate of Levy. One copy of each of these documents must be filed with the County Auditor.

Annual Meeting

The annual township meeting is held the 3rd Tuesday in March. A meeting notice needs to be published in the newspaper at least ten (10) days prior to the meeting date. The publication must include the date, time and location of the annual meeting. It must also include items to be voted on (i.e. township officers and/or excess levy).

Instructions: Complete and publish notice of annual meeting.

Election Forms

Annual township election is held at the annual meeting on the 3rd Tuesday in March. Supervisors are elected to 3-year terms and clerk/treasurers are elected to 2-year terms (unless it is an unexpired term). An election notice must be published in the newspaper at least ten (10) days prior to the meeting. The notice may be combined with the annual meeting notice. The publication must include the date, time and location of the meeting, the time at which polls will be opened and closed and the offices to be voted on.

Instructions: Review the “List of Township Officers” to determine which positions need to be elected for your township. Print ballots (Upon request, County Auditor’s Office will print these on township’s behalf). Print “Poll” and “Tally” lists. After the election, complete the “Certification of Elected Officers” and submit to County Auditor by mid-April. Have newly elected officers complete an “Oath of Office” and retain with the township files.

Excess Levy

Townships may levy 18 mills without a vote. A maximum of an additional 18 mills may be added if approved by the electorate. The maximum duration of an excess levy is five (5) years; however, excess levies can be imposed for less than five (5) years.

The decision to vote on an excess levy should be made by the township board at least twenty (20) days prior to the annual meeting. A notice of election must be published in the newspaper ten (10) days prior to the meeting and can be combined with the notice of annual meeting.

If sixty percent of all votes cast upon the question of authorizing an excess levy of taxes are in favor of such excess levy, it is approved.

Instructions: The township board passes a resolution for an excess levy 20 days prior to the election. Publish the “Notice of Election” at least ten (10) days prior to the election day. Complete and print “Ballot for Excess Levy.” If the excess levy is approved, complete the “Certificate of Election to Increase” and submit it to the County Auditor.

Miscellaneous Information

Township Board of Equalization:
The Township Board of Equalization shall meet on the second Monday in April. The County Tax Director’s Office will publish notices of the meeting time and place. Contact them by the third Wednesday in March with the time and place. If you do not contact the Tax Director’s Office, the meeting date will be published as the second Monday in April with the time and place being the same as last year.

Weed Cutting Notice:
The County Road Department will publish a notice in the Jamestown Sun regarding weed cutting along all roads. The deadline for cutting is October 1 of each year. If a township incurred any expenses for weed cutting in a prior year and was unable to collect the fees from the landowner, the township may apply a “Special Assessment for Cutting Weeds.” The fees must be one year old before they can be special assessed.

Instructions: Complete “Certificate of Weed Cutting” and submit to the County Auditor prior to October 1.